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Regional Office of Education: Administrator's Academy

What Every Administrator Needs to Know Regarding Renewal of Administrative Certificates

Requirements

  • Local school administrators who evaluate certified staff must complete the Introduction to Evaluation of Certified Staff course (Section 2-3.56). This course should be completed prior to conducting formal evaluations of certified staff members in the school district.
  • One approved Administrators' Academy course during each fiscal year (July 1 - June 30) of the certificate's registration period if the administrator is serving in a position that requires an administrative certificate. If the administrator is in his/her first year of a position requiring evaluation of certified staff, this one approved Administrators’ Academy course is in addition to the mandated Introduction to Evaluation of Certified Staff course.
  • At least one professional development activity for each year of certificate's registration period (if the administrator is serving in a position that requires an administrative certificate) totaling 100 hours in 5 years. For less than a full 5-year period, a minimum average of 20 hours per year is required. For example, if the administrator works 2 years he/she must complete at least 2 activities with a total of 40 professional development hours; working 3 years requires at least 3 activities and at least 60 professional development hours.

Activities that are part of the administrator's job responsibilities such as facilitating faculty meetings; attending school board meetings; participating on text book committees; maintaining membership on parent committees; attendance at athletic camps and other such activities do not count. If there is a professional development component in a faculty meeting, it should be clearly identified by wording such as "Addressing Bullying in Our School" training.

To ensure that each Request for Verification is approved, administrators should use the criteria described above and avoid any activities that are unclear or may not count.

  • For those certificate holders who are employed as teachers and administrators during the same semester(s), the area in which the majority of work is done determines whether to complete the teacher or administrator certificate renewal requirements.
    • For example, an individual who teaches 3 classes out of a 5-period day (3/5) and is an administrator the other 2 periods must complete the recertification for teachers.
  • A certificate holder working 50% as a teacher and 50% as an administrator during the same semester(s) may choose either renewal process to complete.
    • This is an example of an individual who teaches 3 periods out of a 6-period day (3/6), he or she may choose the teacher or administrator renewal process.
  • An individual employed as a teacher during some semesters and as an administrator for other semesters within the same 5-year validity period must complete teacher requirements for those semesters employed as a teacher and administrator requirements while employed as an administrator.
    • An example of this would be the person who teachers 2 years and becomes an administrator for the next 3 years. This individual must complete the requirements for teacher renewal for the first 2 years and for administrator renewal for the next 3 years of the validity period.

No certificate holder must complete the renewal process for both teacher and administrator for any given semester. One or the other are required as identified above.

Professional Development

The basis for all professional development is that 1) each activity must improve the administrator's knowledge of instructional practices and administrative procedures; 2) maintain the basic level of competence required for initial certification; and 3) improve skills and knowledge regarding the improvement of teaching performance in clinical settings, and assessment of levels of student performance.

When submitting a Statement of Assurance on ECS at www.isbe.net/ECS, complete information must be provided if appropriate credit is to be awarded. Regional Offices of Education and the State Superintendent of Education will be looking for the following criteria.

  1. Activities must be clearly identifiable as professional development. For example, claiming "Faculty Meetings" does not indicate that the administrator received professional development that is creditable. In fact, facilitating a faculty meeting is probably one of the administrator's job responsibilities. However, if a presentation was given on supporting the new reading program at that meeting, then it should be noted as "Workshop on Reading First" or some clearly identifiable title. Any workshop, symposium or training should carry that designation so that the professional development activity is clearly understood when reviewed at the state level. Another example that was submitted is "Learning the process of coordination and facilitation of textbook adoption." Once again, it is not clear if this was some sort of formal training or if the administrator just learned it on his own. In order to receive the credit, this could have been identified as a "training" if appropriate.

    An important point to remember is that administrators can NOT count training that they provide to their own staff. This is considered as part of an administrator's job, and is not creditable as professional development for the administrator.

  2. Activities that may be counted include, but not limited to, the following:
    • Completion of college or university courses;
    • Participation in state and national conferences of professional organizations or in workshops, seminars, symposia, or other, similar training events;
    • Teaching college/university courses or making presentations at conferences, workshops, seminars, symposia, or other similar training events;
    • Providing formal mentoring to one or more other administrators;
    • Independent study; and
    • Other activities related to the Illinois School Leader Standards and other applicable standards such as developing or revising school programs, participating in Administrators' Academy courses, and other similar projects. Click here for an up-to-date list of creditable activities AND required documentation/evidence of completion.

    It is important to note that not everything an administrator does may count toward satisfying the professional development hours.

    Only activities that increase the administrator's knowledge and/or skills AND address the following purposes may count: 1) improve the administrator's knowledge of instructional practices and administrative procedures; 2) maintain the basic level of competence required for initial certification; and 3) improve skills and knowledge regarding the improvement of teaching performance in clinical settings, and assessment of levels of student performance. (Section 21-7.1 of the School Code)

    Activities that are part of the administrator's job responsibilities such as facilitating faculty meetings; attending school board meetings; participating on text book committees; maintaining membership on parent committees; attendance at athletic camps and other such activities do not count. If there is a professional development component in a faculty meeting, it should be clearly identified by wording such as "Addressing Bullying in Our School" training.

    To ensure that each Request for Verification is approved, administrators should use the criteria described above and avoid any activities that are unclear or may not count.

    CREDITS

    • 15 hours for each semester hour of college credit earned or taught (graduate or undergraduate)
    • 1 hour for each hour of the administrator's direct participation in a relevant activity other than college coursework

    Documentation for Administrator Continuing Professional Development Activities

    ACTIVITY

    DOCUMENTATION

    1. Completed college course

    Grade slip or transcript (originals or copies)

    2. Taught college course

    Appropriate page of college catalog/brochure indicating administrator was teacher of specific course or letter from dean of college indicating administrator was teacher of specific course

    3. Participated in regional conference

    Proof of conference registration or participation (issued by conference provider) and conference brochure/flyer/agenda

    4. Presented at regional conference

    Conference brochure/flyer indicating administrator was a presenter

    5. Participated in state conference

    Proof of conference registration or participation (issued by conference provider) and conference brochure/flyer

    6. Presented at state conference

    Conference brochure/flyer indicating administrator was a presenter

    7. Participated in national conference

    Proof of conference registration or participation (issued by conference provider) and conference brochure/flyer/agenda

    8. Presented at national conference

    Conference brochure/flyer indicating administrator was a presenter

    9. Participated in workshop

    Proof of workshop registration or participation (issued by workshop provider) and workshop brochure/flyer/agenda

    10. Presented at workshop

    Workshop brochure/flyer/agenda indicating administrator was a presenter

    11. Participated in seminar

    Proof of seminar registration or participation (issued by seminar provider) and seminar brochure/flyer

    12. Presented at seminar

    Seminar brochure/flyer indicating administrator was a presenter

    13. Participated in symposium

    Proof of symposium registration or participation (issued by symposium provider) and symposium brochure/flyer

    14. Presented at symposium

    Symposium brochure/flyer indicating administrator was a presenter

    15. Participated in institute

    Proof of institute registration or participation (issued by institute provider) and institute brochure/flyer/agenda

    16. Presented at institute

    Institute brochure/flyer indicating administrator was a presenter

    17. Provided mentoring to administrator

    Proof that district/college/professional organization has established a mentoring program for new or all administrators, name(s) of administrators receiving mentoring, and log

    18. Received formal mentoring as administrator

    Proof that the district/college/professional organization has established a mentoring program for new or all administrators, name of administrator providing the mentoring, and log showing dates and times of mentoring

    19. Conducted independent study/research/project

    Report showing outline of study/research/project which includes the following; 1) brief description (minimum of two paragraphs), 2) list of all related references (research, studies, etc.), and 3) log showing dates and times of work

    20. Read, wrote or listened to professional book

    Report which includes the following; 1) title of book, 2) author's name, 3) dates and times of reading/listening/writing, & 4) brief description of content (at least four sentences)

    21. Read, wrote or listened to professional journal

    Report which includes the following; 1) title of journal, 2) title of article, 3) author's name, 4) dates and times of reading/listening/writing, and 5) brief description of content (at least four sentences)

    EVIDENCE OF COMPLETION

    All administrators are expected to maintain written documentation for each of the professional development activities for which credit is claimed. This evidence will be required in the event of a random audit conducted by a Regional Office of Education or the Illinois State Board of Education. Evidence should be maintained by the administrator for two years after the renewal of the certificate.

    Evidence should include some type of documentation that identifies the number of hours being claimed, the date, and a title or description of the activity.

    The type of evidence may vary with the activity. For example, attending a workshop or seminar would simply require an agenda or an attendance list or registration form with the administrator's name listed. Listening to presentations on tape or on line at a web site would require some sort of short summary report of what the content was and the date, time and title of the presentation. For activities that do not normally have documentation, administrators should create the appropriate written evidence (such as a summary report). The evidence will vary, but should clearly identify the activity, support the claim for appropriate credit and meet the criteria identified above.

    COMPLETE YOUR RENEWAL

    • Enter professional development activities on ECS (http://www.isbe.net/ECS) under Professional Development, Activities.
    • Complete a Statement of Assurance on ECS, under Professional Development, Statement of Assurance, certifying the appropriate amount of continuing professional development activities and Administrators' Academies were completed,
    • Submit the Statement of Assurance form electronically through ECS, to the Regional Superintendent of Schools, and
    • Supply evidence that activities were completed if chosen for audit.
    • Complete your renewal after approval on ECS under Register Certificates.

    **The entire certificate renewal process for administrators must be conducted electronically on ECS (Educator Certification System). ECS is available on-line at http://www.isbe.net/ECS. All public school administrators who have not already done so, must create a profile on ECS and use the electronic system to: 1) maintain documentation, 2) verify completion, and 3) submit a Statement of Assurance indicating completion of the renewal requirements.

    Academy courses are added to your ECS account by the Regional Office of Education in which you took the academy. You enter the additional activities under "Professional Development Activities." Do not enter Academies. The Academies do not count as part of your professional development hours.

    In the year when your certificate is up for renewal, submit your Statement of Assurance in enough time for the Regional Superintendent to verify and forward to the State Superintendent so that you can complete the renewal of your certificate by June 30. Certificates are no longer stamped with validity dates. Check validity dates on ECS at www.isbe.net/ECS.

    If you have any questions, please contact your Regional Office of Education. Thank you.

    Contact Information:     Mike Illuzzi   milluzzi@fumcpeoria.org

                                          Dr. Sally Weber   sweber@peoriaroe48.net

                                          Rhonda Mooberry   rmooberry@peoriaroe48.net


    Updated:  August 2011

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