There are three components to our e-Initiatives: eFileIL: Allows attorneys to file documents electronically 24 hours a day, 7 days a week. eCourt: Is a process we are using to move those electronic documents through the courts for appropriate action without the creation of case files, or the printing of documents. Portal: We have always had the ability for the public/attorneys to search Peoria County cases and hearings. The new portal that was just rolled out will now allow Attorneys the ability to view and print document. To do that they must be registered as an attorney and be the attorney of record on the case they wish to see. Links to register for eFile and Portal are on the Peoria County Website.
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As in the past, impounded cases are kept confidential and not available on the portal, even if you are the attorney of record.
Yes. You can submit multiple documents in one filing. Once the first document is uploaded and you save changes there is a button that says 'add another filing'. When you click this button it allows you to select the appropriate Filing code and other details for your next document. Also, please make sure the naming convention of the document accurately depicts what you are filing: Parenting plan, Financial Affidavit, Rule to Show Cause, etc. These names are what will appear on the case when the Judge reviews.
For exhibits that are part of a pleading, you will eFile the exhibit as an attachment to the document you are filing.
Each law firm will eFile over their summons. An email will come back to you with a link that will allow you to bring up the document, print it out and give to process server. We will no longer be utilizing the folders in the Clerks office.
When a document has been eFiled, you will receive an email stating that your filing was submitted. Once the filing has been accepted in the Clerks office it will be admitted to the case. There are two ways to see your filing:
Just as in the past, the original will needs to be filed for safe keeping with the Circuit Clerks office. When eFiling a new Probate Case. You will simply eFile a copy of the will (with stamp and will number on it) as an attachment to your petition.
Yes! It is very important to carefully choose the appropriate code prior to submitting your filing. Filing codes have been configured to have specific behaviors depending on what code you select. Petitions and other document that do not require the Judges signature, will be date stamped and put on the case as well as our public portal immediately. Proposed orders will be carefully reviewed by the clerk and once accepted will be routed to the Judge for signature. Selecting the wrong filing code may result in a rejection by the Circuit Clerks office, which would delay your filing.
Today, many of the attorney offices email the court clerks to get dates and other information. We see that being the best way to communicate and request dates outside the courtroom.
Yes, upon completion of the filing you will be given the opportunity to print out a receipt. However, your card will not be charged until the filing is accepted.
Here is the language from the AOIC on timing of of eFiling: Upon Submission of an efiled document, the filer will receive an email with a confirmation of their transaction. This will serve as proof of submission. A document will be considered timely submitted if efiled before midnight on or before the date on which the document is due. A document submitted electronically after midnight or on a day when the Clerks office is not open for business will, unless rejected, be file stamped as filed on the next day the clerks office is open for business. In the event the Clerk rejects a submitted document, the document will not be filed and the registered user will receive an electronic notification of the reason(s) for the rejection.
Any filing that would have normally been submitted over the counter in the Circuit Clerks office is a candidate for eFiling. All orders and/or court documents that would have previously been created by grabbing a form off the table in the courtroom is when the eCourt process would be used. Then go back to your office and log into the Portal and view or print the signed orders from the convenience of your office. If you eFile something that you intend to be reviewed and signed during court you should file no later than 48 hours ahead AND make a note on the filing when your court date/time is. OR there will be a chance it will not be available.